DRAFT FOR ATTORNEY REVIEW · 2026-10-01-beta-4
Farm the clock — Beta Terms of Use & Privacy Notice
Agreement and beta status
These beta Terms of Use apply to Farm the clock, operated by HILLVIEW CATTLE CO LLC, a Washington limited liability company (UBI 604778921), with Matthew Vrieling as its contact at Matthewvrieling@gmail.com. By checking the acceptance box, you agree to these terms for your own use in the named business workspace. If you enter into this agreement for a business, you represent that you have authority to do so. Do not accept on someone else’s behalf without authority. Users must be at least 18; younger workers require an appropriate employer/guardian arrangement reviewed before enrollment. This is a development pilot, subject to bugs, downtime, changes and discontinued features. It is not yet suitable as the sole system for live payroll.
Accounts and business access
Use accurate account information and protect your password. Do not share accounts, impersonate another worker, falsify punches, access another business without permission, or bypass access controls. Report suspected unauthorized access promptly. Each business controls its workforce assignments and authorized administrators. Platform administration does not grant a customer permission to access another customer’s data.
Time, payroll and employment responsibilities
The employer remains responsible for correct wages, overtime, paid sick leave, breaks, reimbursements, employment classification, lawful employee monitoring and required record retention. Review and correct time records before payroll; retain independent copies and a backup timekeeping method. A missing punch, failed GPS check or software error does not excuse payment for work performed. These terms do not waive workers’ wage rights or other rights that applicable law protects. This service does not provide legal, tax or accounting advice.
Location and monitoring
Background GPS, geofencing, mileage tracking and automatic duty detection are not implemented in this beta. If introduced, the app must provide updated disclosures before collection. Location readings can be inaccurate, delayed or unavailable; stationary readings cannot prove that a person was not working. Employers must provide legally required notice and obtain required permissions, restrict monitoring to legitimate work purposes, and review disputed readings with the worker. Do not use location data as the sole basis to deny wages or discipline a worker.
Data and privacy notice
The service stores email, username, password verification data, business membership and roles, session records, time punches, duty permissions, corrections, audit events, employee leave settings and balances, scheduled shifts, time-off requests and decisions, review deadlines, notifications, direct-message content and participants, and any billing references supplied. Passwords are stored as salted hashes, not readable passwords. Data is hosted using Cloudflare Workers and Durable Objects. Information is used to authenticate users, operate workspaces, maintain records, protect the service and troubleshoot problems. Business owners and authorized managers can access records within their assigned scope; the operator can access data necessary for administration and support. Data is not sold or used for advertising. Requests about access, correction, retention or deletion may be sent to Matthewvrieling@gmail.com; the operator will assess them subject to legal retention duties and technical constraints. There is no guaranteed automatic retention period or self-service export/deletion feature yet. Deleting an account does not necessarily delete business records the employer must retain. Sessions use a necessary secure authentication cookie. No system can guarantee absolute security. Employees assigned to a task may see its scheduled coworker names and shifts; approved time off can mark a conflicting scheduled shift as unavailable. Schedule managers see requests and recommendations within their review scope, while the requesting employee sees the final decision and administrator reason. Direct messages are readable through the app by their conversation participants; business administrator status alone does not grant access to other participants’ conversations. The operator’s support access described below still applies. In-app notifications are available; application email delivery is not connected. Notification email delivery will require a verified sender and appropriate disclosures before sending queued messages.
Support access and future user-view tools
The operator may access relevant business data to resolve a support request, investigate abuse or maintain the service. The planned “view as user” tool is not implemented. If added, it must identify the support session visibly, limit its duration, use read-only access by default and record authorized changes under the supporting administrator’s identity. It must never disclose a user’s password. The business is responsible for informing its workers of authorized support access; support access must not be used for unrelated surveillance.
Customer records and service ownership
You retain ownership of records and materials you submit and give the operator a limited permission to store, process and display them to operate and support the service. Only upload information you are entitled to use. The operator retains ownership of the software and service. Do not upload unnecessary sensitive identifiers, payment-card numbers or banking credentials. Billing reference fields are for identifiers, not payment details.
Fees, projects and invoicing
This beta does not collect subscription payments. Saving a plan or billing reference does not authorize a charge. Any paid subscription requires a separate clear offer stating price, billing frequency, renewal and cancellation rules and affirmative agreement before charges start. Project materials, customer invoicing and payment collection are planned features, not available services promised by this draft. Customers remain responsible for their own invoice accuracy, taxes and customer agreements.
Availability, suspension and ending use
You may stop using the beta and request account closure by email. The operator may suspend access for abuse, security threats, legal requirements or beta discontinuation, with reasonable notice where practicable. Keep independent copies of important business records. Where reasonably feasible and legally permitted, the operator will cooperate with a request to retrieve records before ending a business’s access. This clause does not promise an export capability or unlimited storage.
Warranty and liability
To the extent permitted by law, the beta is provided “as is” and “as available,” without warranties of uninterrupted operation, accuracy or fitness for a particular purpose. To the extent permitted by law, neither party is liable to the other for indirect or consequential damages arising from this agreement. The operator’s aggregate liability arising from the service is limited to the greater of US $100 or fees you paid the operator for the service in the 12 months before the event. These exclusions and limits do not apply where prohibited by law, to fraud or willful misconduct, or to liabilities and statutory rights that cannot lawfully be excluded. Their enforceability must be reviewed by counsel; acceptance does not make the operator immune from lawsuits.
Changes, disputes and general provisions
Material changes will be published with a new version and require renewed acceptance before continued use. New versions apply prospectively and do not erase existing rights or records. Contact the operator first to try to resolve a dispute. Washington law governs to the extent consistent with mandatory applicable law; competent courts in Washington are the proposed forum, subject to rights and jurisdiction rules that cannot be waived. No mandatory arbitration or class-action waiver is included. If a provision is unenforceable, the remaining provisions continue to the extent permitted by law. These terms and any expressly agreed service order comprise the service agreement; mandatory law controls in a conflict.
Review status
Draft for attorney review. Effective beta version: October 1, 2026. Before commercial launch, counsel should review the operator’s company status and authority, jurisdiction, employer/worker notices, privacy and retention procedures, security obligations, age eligibility, billing terms, support access and the warranty/liability clauses. Future modules require updated disclosures and terms before release.
Scheduling, leave reviews and employee messages
Schedules are planned work assignments, not records of actual worked hours, and do not prohibit early or late punches. Schedule reviewers have 48 elapsed hours to recommend a vacation decision; missed recommendations are recorded and forwarded to the administrator, whose final decision has no automatic deadline. Vacation planning approval does not automatically deduct paid leave or replace required payroll records. Use the separate applicable rules for legally protected sick leave. Direct messages are for business coordination; protect sensitive information and do not harass, impersonate others, or share account credentials. This beta does not yet provide message attachments, a guaranteed retention period, or self-service message deletion.